On Behalf of ACTED

Title : Liaison and Logistics Officer
Base Location : Jakarta, Indonesia
Report to : Country Director
Duration : ASAP until March 31st, 2019

OBJECTIVES
Facilitate the smooth running of ACTED operations in Indonesia, in particular by ensuring good relationship with government counterparts and obtaining all relevant permissions.

DUTIES AND RESPONSIBILITIES

1. Liaison
a) Follow-up ACTED registration in the country with the Ministry of Foreign Affairs

b) Negotiate MoUs with relevant Line Ministries

c) Prepare all administrative letters with stakeholders relevant to ACTED’s operations, in particular obtain permissions from relevant ministries/agencies

d) Ensure compliance of ACTED to legal requirements of the country.

e) Book international and domestic flights for ACTED staff and purchase tickets.

f) Arrange travel and accommodation, incl. providing travel advice to visitors;

g) Ensure international staff have the appropriate visas

h) Assist with the preparation of meeting agendas, presentations, project filing, photocopying, etc.;

i) Coordinate arrangements for meetings, visits, workshops and conferences;

j) Serve as the focal point for handling relationship with the office landlord;

k) Translate letters (English / Bahasa Indonesia) upon needs or requests.

2. Logistics

a) Oversee and manage the national tender process;

b) Procure supplies and services for the Palu field office in case these supplies and services cannot be procured locally;

c) Receive and review the monthly logistics TITANIC from the field office, consolidate and prepare the ACTED Indonesia logistics TITANIC and send to HQ;

d) Manage the in-office stock of stationary and office supplies;

e) Prepare order forms and purchase orders when required;

f) Sort incoming supplier quotations, invoices and payment requests;

g) Coordinate for courier services to send and receive documents

QUALIFICATIONS
University Degree.
Minimum 2 years of relevant works experience.
Fluency in Bahasa (written and spoken), and English.

HOW TO APPLY

To apply for this position please submit your CV and a cover letter to justine.delefortrie@acted.org no later than 21 December 2018.
Please specify the position name you are applying for (Liaison and Logistic Officer) in the ‘subject’ line of your email.
Only shortlisted candidates will be notified.
For more information about ACTED, visit https://www.acted.org/

 

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